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= Discussion points for Cytoscape Board of Directors Teleconference, Wed 30th May 2007 = == Program for Cytoretreat organization meeting ==
=== Amsterdam, Tue 31st July - Wed 1st August 2007 ===
||||||||<style="text-align: center;">'''Tue 30th July''' ||
||'''Time''' ||'''What''' ||'''Where''' ||'''Who''' ||
||24:00||Annette e.t.a.||Doelen Hotel||Annette||
'''____'''
||||||||<style="text-align: center;">'''Tue 31st July''' ||
||'''Time''' ||'''What''' ||'''Where''' ||'''Who''' ||
||12:00||Collect Annette||Doelen Hotel||Annette, Piet||
||13:00||Visit VU (depends on presence Sander)||Subway stop VU-Boelelaan(include maplink) ||Annette||
||15:00||Visit AMC||Subway stop AMC-Holendrecht ||Annette, Piet||
||19:00||Guy e.t.a.||Doelen Hotel||Guy||
||20:00||Collect Guy||Doelen Hotel||Annette, Guy, Piet||
||20:30||Supper: discuss probable events for social program(Piet: Attach agenda,docs)||Waag restaurant ||Annette, Piet, Guy||
||23:00||Drinks: discuss probable events for social program||Probable Conf drinks location(Piet: add link) ||Annette, Piet, Guy||
'''____'''
||||||||<style="text-align: center;">'''Wed 1st August''' ||
||'''Time''' ||'''What''' ||'''Where''' ||'''Who''' ||
||9:00||Leave for AMC||Respective places ||A,P,G||
||9:15||Visit venue; rooms etc||Subway stop AMC-Holendrecht ||A,P,G||
||11:00||Discuss program: create todo list: setup demoday(Piet: Attach agenda,docs)||AMC ||A,P,G||
||13:00||Lunch||Amsterdam center||A,P,G||
||14:30||Visit probable places to stay; social events locations||Amsterdam center: ||A,P,G||
||20:00||Dinner||Probable Conf.dinner location ||A,P,G||
||22:00?||Leave||Central Station||Annette, Guy||

----

== Discussion points for Cytoscape Board of Directors Teleconference, Wed 30th May 2007 ==
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== Pre-Reading: == === Pre-Reading: ===
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 . 1.1. URL: [http://www.cytoscape.org/Retreat2007 www.cytoscape.org/retreat2007]  . 1.1. URL: www.cytoscape.org/Retreat2007
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 . 1.3. Feedback on first impressions: navigation etc  . 1.3. Feedback on first impressions (navigation, design, etc) would be appreciated
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2.1. Overview (see Link Above) 2.1. Run rogramme overview (please see link above)
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 . 2.2.1. Confirmed Speakers  . 2.2.1. Confirmed Speakers:
  * Lee
  * Trey
  * Benno
  * Chris
  * Peter Sorger
  * Ewan Birney
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  * Jean-Daniel Fekete - Institut Pasteur   * [http://www.lri.fr/~fekete/ Jean-Daniel Fekete] - INRIA France
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 . 2.3.2. Tues 6th Nov, in parallel with Hackathon
 . 2.3.3. Possibly Wed 7th, part of Demos
 . 2.3.4
. Trainers would not be developers (GW, Unilever bioinf team could do this)
2.4. Social Events - Several options dependent on number attending & weather
 . 2.3.2. Could take place Tues 6th Nov, in parallel with Hackathon
 . 2.3.3. Trainers would not be developers (GW, Unilever bioinf team could do this)
2.4. Social Events - Several options dependent on numbers attending & weather
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3.1. Options: Wed 18:00 PM or Thursday 18:00 PM 3.1. Options: Wed 18:00 PM or Thursday 18:00 PM - What do people prefer?
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4.2. Which lists should we send announcements to? 4.2. Which mailing lists should announcements be sent to?
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4.3. 1st Announcement (see pre-reading material) 4.3. 1st Announcement (please see pre-reading material)
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5.2. Public Symposium Charges (assume max 400 pax) 5.2. Public Symposium Charges (assume max 400 participants)
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 . 5.2.4. Allow opportunities for scholarship (to allow people to attend)  . 5.2.4. Allow opportunities for scholarship (to allow people to attend)?
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 . 5.3.1. Sponsorship Requests (pre reading material)
 . 5.3.2. Acknowledging sponsors (based on contribution)
 . 5.3.1. Sponsorship Requests (please see pre reading material)
 . 5.3.2. Acknowledging sponsors (Order of appearance based on contribution)
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5.5. Other people / organisations / Universities to approach for sponsorship 5.5. Suggestions for other people / organisations / Universities to approach for sponsorship?

Cytoscape Retreat 2007

Amsterdam; the Netherlands - November 6th - 9th, 2007

This set of pages will from now on serve as the central site for the organization of the retreat. During the retreat this will also serve as starting point for notes, planning etc. The actual announcement site (now under construction) will come directly under the Cytoscape site; much like the tutorial pages are organized.

The budget is stored as an excel sheet: attachment:CytoBudget2007.xls

A preliminary compilation of potential maillists to send announcements to is stored as an excel sheet: attachment:Potential_Maillists.xls

Planning is a separate wiki page: CytoRetreat2007Planning


Program for Cytoretreat organization meeting

Amsterdam, Tue 31st July - Wed 1st August 2007

Tue 30th July

Time

What

Where

Who

24:00

Annette e.t.a.

Doelen Hotel

Annette

Tue 31st July

Time

What

Where

Who

12:00

Collect Annette

Doelen Hotel

Annette, Piet

13:00

Visit VU (depends on presence Sander)

Subway stop VU-Boelelaan(include maplink)

Annette

15:00

Visit AMC

Subway stop AMC-Holendrecht

Annette, Piet

19:00

Guy e.t.a.

Doelen Hotel

Guy

20:00

Collect Guy

Doelen Hotel

Annette, Guy, Piet

20:30

Supper: discuss probable events for social program(Piet: Attach agenda,docs)

Waag restaurant

Annette, Piet, Guy

23:00

Drinks: discuss probable events for social program

Probable Conf drinks location(Piet: add link)

Annette, Piet, Guy

Wed 1st August

Time

What

Where

Who

9:00

Leave for AMC

Respective places

A,P,G

9:15

Visit venue; rooms etc

Subway stop AMC-Holendrecht

A,P,G

11:00

Discuss program: create todo list: setup demoday(Piet: Attach agenda,docs)

AMC

A,P,G

13:00

Lunch

Amsterdam center

A,P,G

14:30

Visit probable places to stay; social events locations

Amsterdam center:

A,P,G

20:00

Dinner

Probable Conf.dinner location

A,P,G

22:00?

Leave

Central Station

Annette, Guy


Discussion points for Cytoscape Board of Directors Teleconference, Wed 30th May 2007

Pre-Reading:

  • Invitation Letters (Template)
  • Sponsorship Requests (Template)
  • 1st Announcement

Agenda Items:

General Planning: CytoRetreat2007Planning

1. Web Site (Intention is to include this in all announcements)

2. Retreat Programme - http://humangenetics-amc.nl/test/CytoWebRedux/retreat2007/programme.php

2.1. Run rogramme overview (please see link above)

2.2. Public Symposium

  • 2.2.1. Confirmed Speakers:
    • Lee
    • Trey
    • Benno
    • Chris
    • Peter Sorger
    • Ewan Birney
  • 2.2.2. Two Remaining Places: Proposed invitees are

2.3. Cytoscape Training Day

  • 2.3.1. Demand from users voiced in discussion forums
  • 2.3.2. Could take place Tues 6th Nov, in parallel with Hackathon
  • 2.3.3. Trainers would not be developers (GW, Unilever bioinf team could do this)

2.4. Social Events - Several options dependent on numbers attending & weather

3. Board & SAB Meeting

3.1. Options: Wed 18:00 PM or Thursday 18:00 PM - What do people prefer?

4. Announcements

4.1. Will be made after web-site is stable

4.2. Which mailing lists should announcements be sent to?

4.3. 1st Announcement (please see pre-reading material)

4.4. Subsequent Announcements:

  • 4.4.1. 2nd announcement for Registration opening (beginning July)
  • 4.4.2. 3rd announcement after summer holidays (end of August)

5. Budget Incomings attachment:CytoBudget2007.xls

5.1. Cytoscape consortium contribution

5.2. Public Symposium Charges (assume max 400 participants)

  • 5.2.1. Should we charge fees for Public Symposium?
  • 5.2.2. Academic / Non profit (50 euro)
  • 5.2.3. Commercial, non sponsors (125 euro)
  • 5.2.4. Allow opportunities for scholarship (to allow people to attend)?

5.3. Sponsorship from Industry & Grant Bodies

  • 5.3.1. Sponsorship Requests (please see pre reading material)
  • 5.3.2. Acknowledging sponsors (Order of appearance based on contribution)
  • 5.3.3. Sponsorship so far (NBIC, Agilent, Unilever)

5.4. Accounting

  • 5.4.1. Which a/c to use (NL, US)?
  • 5.4.2. Invoicing & Receipts

5.5. Suggestions for other people / organisations / Universities to approach for sponsorship?

6. Budget – Outgoings attachment:CytoBudget2007.xls

6.1. Spreadsheet

6.2. Assumptions underlying budget

  • 6.2.1. $10k from Cytoscape budget
  • 6.2.2. 2 pax per institute
  • 6.2.3. Economy flights
  • 6.2.4. Funded developers share twin rooms

6.3. Who and what are we paying for?

  • 6.3.1. Speakers (flights, accommodation)
  • 6.3.2. Developers (flights, accommodation)

CytoscapeRetreat2007 (last edited 2009-02-12 01:03:17 by localhost)

Funding for Cytoscape is provided by a federal grant from the U.S. National Institute of General Medical Sciences (NIGMS) of the Na tional Institutes of Health (NIH) under award number GM070743-01. Corporate funding is provided through a contract from Unilever PLC.

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