Cytoscape Wiki
Scenario
All long term milestones have passed; we're now working from the detailed scenario (excel sheet below); will be continuously updated See for passed milestones below: Milestones]
Docs
Detailed Programme: DetailedScenarioRetreat_v1.xls
Testsite: http://www.humangenetics-amc.nl/test/CytoWebRedux/retreat2007/index.php
Speaker Details can be found here: CytoRetreat2007SpeakerDetails
Milestone 7: Two weeks before D-day
Date: October 22 - 2007
Issues to complete |
||
Issue |
Who |
Check |
Create speaker pack: SpeakerPack.doc |
Guy |
done |
Arrange lunches for dev-team |
Monique |
done |
Reserve lunch for board |
Monique |
done |
Check congress rooms / facilities |
Piet |
done |
Approach journalists of science pages of dutch newspapers |
Piet |
|
Inform the AMC congress organization/catering about estimated attendance(10th oct +/- 200 estimate; 26th exact numbers |
|
done |
Check demo presenters about their presentation |
Guy |
done |
Arrange wireless facilities; Rob Verkerk arranges wireless; make appointment |
Piet |
In progress |
Ask the Movies / Walking tour for evening 7th (evening program day 3) |
Piet/Monique |
done |
Arrange van Gogh for (evening program day 5) |
Piet/Monique |
done |
Arrange someone to collect speakers from airport(?) |
|
|
Create list for conf dinner |
Piet |
done |
Send invitations for conf dinner to guests(mail) |
Piet/Guy |
done |
Find gifts for speakers developers (Mug, shirt, jenever, ) |
Piet/Monique |
done |
Order gifts for speakers developers |
Piet |
done |
Update site: pdfs program/directions/maps + speaker abstracts + plugin descr |
Piet |
done |
Test teleconf tool Unilever in L01-252 |
|
|
Test wireless in rooms |
|
|
Arrange drinks etc in SAB-Board meeting room L01-252 |
|
done |
Arrange drinks etc for after Dev sessions |
|
done |
|
|
|
Milestone 8: One week before D-day; Final announcement
Date: October 29 - 2007
Issues to complete |
||
Issue |
Who |
Check |
Send list of speakers info to congress registration; include days attending |
Piet |
done |
Send list of AMC aides to congress registration; include days attending: require badges |
Piet |
done |
Create an exact timetable scenario for the retreat days |
|
done |
Inform AMC aides about what to do |
|
done |
|
|
|
Milestone 9: Arrival organization
Date: November 3 - 2007
Issues to complete |
||
Issue |
Who |
Check |
Arrange welcoming notes in hotels (at least for speakers); include programme, maps, transport tickets |
|
|
Copy program, abstract book (?) |
|
done |
Arrange direction signs |
|
done |
Milestone 10:Start retreat
Date: November 5 - 2007
Issues to complete |
||
Issue |
Who |
Check |
Print scenario for organization (incl phone-nrs etc) |
|
|
Flowers in congress room |
|
|
====Passed Milestones====
Finished issues per May 30 2007:
- Organization team (todo make link to page)
- Set dates
- Arranged congress-rooms
- Confirmed speakers (6 out of 8)
First draft of retreat site (http://www.humangenetics-amc.nl/test/CytoWebRedux/retreat2007/index.php)
- Budget
- Draft announcements, posters, sponsor request letters (todo attach docs)
First sponsors (for sponsor checklist see: Potential_Sponsors.xls)
Milestone 1: First announcement-> FINISHED
Date: July 2 - 2007 (postponed from June 11 - 2007)
Issues to complete |
||
Issue |
Who |
Check |
Set up account |
Annette,Guy (Louis) |
Done |
Send invoice to Janette Jones (Unilever HPC) |
Piet |
Louis is sending |
Send invoice to Unilever SEAC |
Guy/Piet |
Louis is sending |
Send invoice to Agilent |
Annette/Piet |
Louis is sending |
Finish website |
Piet |
Done |
Compile mail-lists |
Piet/Annette/Guy |
Done |
Mail Benno and Andreas Beyer for mail-lists |
Piet |
Done |
Prepare internal announcement AMC (yellow pages) |
Piet |
Done |
Milestone 2: Second announcement; opening registration -> FINISHED
Date: August 13 - 2007 (postponed from July 9/26 - 2007)
Issues to complete |
||
Issue |
Who |
Check |
Decide on congress fee -> return order to Gijs van den Broek |
Piet/Guy |
Done; have Rogier sign |
Fill out form for registration site (send back to Vanessa de Groot) RegistrationCommentsForm.doc |
Piet |
Done |
Registration site complete (note: special diets(?)) |
Piet/Gijs |
Done |
Create/send opening registration pdf |
Piet |
Done |
Ask Trey as Master of Ceremony |
Guy |
Done |
Include Google maps to site |
Piet |
Done |
Check invoices sent to Unilever/Agilent |
Annette |
Done |
Pre-reserve hotel rooms at the Doelen |
Piet |
Done |
Pre-reserve hotel rooms(Rai Reservation Hotel link) for last-minute deciders |
Monique |
Done |
Arrange announcement posters for ISMB Vienna (Note: before July 20th) |
Piet |
Done |
Finalize social program |
All |
Done |
Get speakers for demo/training session programme |
Guy |
Done: Guy, Andrew, Yvette(?) |
Milestone 3: Third announcement; program complete
Date: October 1 - 2007 postponed from September 12
Issues to complete |
||
Issue |
Who |
Check |
Draft a programme/abstract book include plan AMC |
Piet |
Done |
Add to site: things todo links; amsterdam pass; restaurant suggestions |
Piet |
Done |
Add 'nice'/cheap hotel links |
Monique/Piet |
Done |
Include link to retreat site on other sites (suggestions Gary, University Hospitals) |
|
|
Titles/Abstracts from speakers |
Guy |
Done |
Approach plugin developers for presentation (Plugin Demos]) |
Piet |
Done now 17! |
Reserve for conference dinner |
Monique |
Done |
Reserve for boat-trip (and catering) |
Monique |
Done |
Find abstract/paper document case for attendees |
Piet/Monique |
Done |
Ask someone for opening congress; Louise Gunnink; president AMC? |
Piet/Rogier |
|
Arrange welcome in Amsterdam City Hall |
Piet |
Skipped |
Create presskit on retreat |
Annette |
In progress: Cytoscape QandA |
Include link to newssites: Bioinform/Genomeweb (depends on presskit) |
Annette |
|
Brighten site with images (http://www.amsterdamimage.com/main.php)||Piet |
|
|
Create program poster |
Piet/Eelco |
Done |
List Dutch institutes; spread posters |
Piet |
Done |
Spread posters over local institutes in Amsterdam |
Piet |
Done |
Setup draft version of dev-retreat days programme; ask feedback of Mike/Trey |
Mike |
Done |
Decide upon facilities for the demo/training session programme |
Piet/Guy |
Done |
Send invoice to NBIC |
Piet |
Done (Louis has info) |
Send additional sponsor letters to dutch organizations |
Piet |
Skipped |
Milestone 4: One month till D-Day
Date: October 5 - 2007
Issues to complete |
||
Issue |
Who |
Check |
Arrange guest-maps from Amsterdam |
Piet |
Ordered |
Get reprints of Nature protocols paper (to hand out in Attendee package) |
Annette(?) |
Skipped |
Order abstract/paper document case for attendees |
Piet |
Done |
|
|
|
Milestone 6: Three weeks till D-day
Date: October 15 - 2007
Issues to complete |
||
Issue |
Who |
Check |
Deadline for programme/abstract book include plan AMC |
Piet |
Done |
Inform plugin presenters about their presentation |
Piet |
Done |
Resumes on speakers for site/announcement pdf |
Guy |
Done |
Check wireless in congress hall (phone Ad: 8158805) |
Piet |
Done |
Send list of Exempt fee people to congress registration |
Piet |
done |
Arrange someone to take care of technicalities during retreat |
Piet |
From AmcHumangenetics; Done |
Arrange someone in charge of emergencies |
Piet |
Done |
Call de Jaren for meet and greet (evening program day 1) |
Piet/Monique |
Done |
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