Differences between revisions 23 and 36 (spanning 13 versions)

Cytoscape Retreat 2007

Amsterdam; the Netherlands - November 6th - 9th, 2007

This set of pages will from now on serve as the central site for the organization of the retreat. During the retreat this will also serve as starting point for notes, planning etc. The actual announcement site (now under construction) will come directly under the Cytoscape site; much like the tutorial pages are organized.

The budget is stored as an excel sheet: attachment:CytoBudget2007.xls

A preliminary compilation of potential maillists to send announcements to is stored as an excel sheet: attachment:Potential_Maillists.xls

Planning is a separate wiki page: CytoRetreat2007Planning

Program for Cytoretreat organization meeting

Amsterdam, Tue 31st July - Wed 1st August 2007

Tue 30th July
Time	What	Where	Who
24:00	Annette e.t.a.	Doelen Hotel	Annette

Tue 31st July
Time	What	Where	Who
12:00	Collect Annette	Doelen Hotel	Annette, Piet
13:00	Visit VU (depends on presence Sander)	Subway stop VU-Boelelaan(include maplink)	Annette
15:00	Visit AMC	Subway stop AMC-Holendrecht	Annette, Piet
19:00	Guy e.t.a.	Doelen Hotel	Guy
20:00	Collect Guy	Doelen Hotel	Annette, Guy, Piet
20:30	Supper: discuss probable events for social program(Piet: Attach agenda,docs)	Waag restaurant	Annette, Piet, Guy
23:00	Drinks: discuss probable events for social program	Probable Conf drinks location(Piet: add link)	Annette, Piet, Guy

Wed 1st August
Time	What	Where	Who
9:00	Leave for AMC	Respective places	A,P,G
9:15	Visit venue; rooms etc	Subway stop AMC-Holendrecht	A,P,G
11:00	Discuss program: create todo list: setup demoday(Piet: Attach agenda,docs)	AMC	A,P,G
13:00	Lunch	Amsterdam center	A,P,G
14:30	Visit probable places to stay; social events locations	Amsterdam center:	A,P,G
20:00	Dinner	Probable Conf.dinner location	A,P,G
22:00?	Leave	Central Station	Annette, Guy

Discussion points for Cytoscape Board of Directors Teleconference, Wed 30th May 2007

Pre-Reading:

Invitation Letters (Template)
Sponsorship Requests (Template)
1st Announcement

Agenda Items:

General Planning: CytoRetreat2007Planning

1. Web Site (Intention is to include this in all announcements)

1.1. URL: www.cytoscape.org/Retreat2007
1.2. Test Site: http://humangenetics-amc.nl/test/CytoWebRedux/retreat2007
1.3. Feedback on first impressions (navigation, design, etc) would be appreciated

2. Retreat Programme - http://humangenetics-amc.nl/test/CytoWebRedux/retreat2007/programme.php

2.1. Run rogramme overview (please see link above)

2.2. Public Symposium

2.2.1. Confirmed Speakers:
- Lee
- Trey
- Benno
- Chris
- Peter Sorger
- Ewan Birney
2.2.2. Two Remaining Places: Proposed invitees are
- Andrew Hopkins - Pfizer
- Ruedi Aebersold – ETH
- [http://www.lri.fr/~fekete/ Jean-Daniel Fekete] - INRIA France

2.3. Cytoscape Training Day

2.3.1. Demand from users voiced in discussion forums
2.3.2. Could take place Tues 6th Nov, in parallel with Hackathon
2.3.3. Trainers would not be developers (GW, Unilever bioinf team could do this)

2.4. Social Events - Several options dependent on numbers attending & weather

3. Board & SAB Meeting

3.1. Options: Wed 18:00 PM or Thursday 18:00 PM - What do people prefer?

4. Announcements

4.1. Will be made after web-site is stable

4.2. Which mailing lists should announcements be sent to?

4.3. 1st Announcement (please see pre-reading material)

4.4. Subsequent Announcements:

4.4.1. 2nd announcement for Registration opening (beginning July)
4.4.2. 3rd announcement after summer holidays (end of August)

5. Budget Incomings attachment:CytoBudget2007.xls

5.1. Cytoscape consortium contribution

5.2. Public Symposium Charges (assume max 400 participants)

5.2.1. Should we charge fees for Public Symposium?
5.2.2. Academic / Non profit (50 euro)
5.2.3. Commercial, non sponsors (125 euro)
5.2.4. Allow opportunities for scholarship (to allow people to attend)?

5.3. Sponsorship from Industry & Grant Bodies

5.3.1. Sponsorship Requests (please see pre reading material)
5.3.2. Acknowledging sponsors (Order of appearance based on contribution)
5.3.3. Sponsorship so far (NBIC, Agilent, Unilever)

5.4. Accounting

5.4.1. Which a/c to use (NL, US)?
5.4.2. Invoicing & Receipts

5.5. Suggestions for other people / organisations / Universities to approach for sponsorship?

6. Budget – Outgoings attachment:CytoBudget2007.xls

6.1. Spreadsheet

6.2. Assumptions underlying budget

6.2.1. $10k from Cytoscape budget
6.2.2. 2 pax per institute
6.2.3. Economy flights
6.2.4. Funded developers share twin rooms

6.3. Who and what are we paying for?

6.3.1. Speakers (flights, accommodation)
6.3.2. Developers (flights, accommodation)

-  ← Revision 23 as of 2007-05-30 12:59:01 →
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+  ← Revision 36 as of 2007-07-25 20:08:19 →
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-= Discussion points for Cytoscape Board of Directors Teleconference, Wed 30th May 2007 =
+== Program for Cytoretreat organization meeting ==

=== Amsterdam, Tue 31st July - Wed 1st August 2007 ===

||||||||<style="text-align: center;">'''Tue 30th July''' ||

||'''Time''' ||'''What''' ||'''Where''' ||'''Who''' ||

||24:00||Annette e.t.a.||Doelen Hotel||Annette||

'''____'''

||||||||<style="text-align: center;">'''Tue 31st July''' ||

||'''Time''' ||'''What''' ||'''Where''' ||'''Who''' ||

||12:00||Collect Annette||Doelen Hotel||Annette, Piet||

||13:00||Visit VU (depends on presence Sander)||Subway stop VU-Boelelaan(include maplink) ||Annette||

||15:00||Visit AMC||Subway stop AMC-Holendrecht ||Annette, Piet||

||19:00||Guy e.t.a.||Doelen Hotel||Guy||

||20:00||Collect Guy||Doelen Hotel||Annette, Guy, Piet||

||20:30||Supper: discuss probable events for social program(Piet: Attach agenda,docs)||Waag restaurant ||Annette, Piet, Guy||

||23:00||Drinks: discuss probable events for social program||Probable Conf drinks location(Piet: add link) ||Annette, Piet, Guy||

'''____'''

||||||||<style="text-align: center;">'''Wed 1st August''' ||

||'''Time''' ||'''What''' ||'''Where''' ||'''Who''' ||

||9:00||Leave for AMC||Respective places ||A,P,G||

||9:15||Visit venue; rooms etc||Subway stop AMC-Holendrecht ||A,P,G||

||11:00||Discuss program: create todo list: setup demoday(Piet: Attach agenda,docs)||AMC ||A,P,G||

||13:00||Lunch||Amsterdam center||A,P,G||

||14:30||Visit probable places to stay; social events locations||Amsterdam center: ||A,P,G||

||20:00||Dinner||Probable Conf.dinner location ||A,P,G||

||22:00?||Leave||Central Station||Annette, Guy||



----



== Discussion points for Cytoscape Board of Directors Teleconference, Wed 30th May 2007 ==
-Line 18:
+Line 46:
-== Pre-Reading: ==
+=== Pre-Reading: ===
-Line 23:
+Line 51:
+General Planning: CytoRetreat2007Planning
-Line 25:
+Line 55:
- . 1.1. URL:           [http://www.cytoscape.org/Retreat2007 www.cytoscape.org/retreat2007]

 . 1.2. Test Site:  http://humangenetics-amc.nl/test/CytoWebRedux/retreat2007

 . 1.3. Feedback on first impressions: navigation etc
+ . 1.1. URL: www.cytoscape.org/Retreat2007

 . 1.2. Test Site: http://humangenetics-amc.nl/test/CytoWebRedux/retreat2007

 . 1.3. Feedback on first impressions (navigation, design, etc) would be appreciated
-Line 30:
+Line 60:
-.1. Overview (see Link Above)
+.1. Run rogramme overview (please see link above)
-Line 34:
+Line 64:
- . 2.2.1. Confirmed Speakers

 . 2.2.2. Two Remaining Places: Proposed invitees are Andrew Hopkins - Pfizer, Ruedi Aebersold – ETH, Jean-Daniel Fekete
+ . 2.2.1. Confirmed Speakers:

  * Lee

  * Trey

  * Benno

  * Chris

  * Peter Sorger

  * Ewan Birney

 . 2.2.2. Two Remaining Places: Proposed invitees are

  * Andrew Hopkins - Pfizer

  * Ruedi Aebersold – ETH

  * [http://www.lri.fr/~fekete/ Jean-Daniel Fekete] - INRIA France
-Line 39:
+Line 78:
- . 2.3.2. Tues 6th Nov, in parallel with Hackathon

 . 2.3.3. Possibly Wed 7th, part of Demos

 . 2.3.4. Trainers would not be developers (GW, Unilever bioinf team could do this)

2.4. Social Events - Several options dependent on number attending & weather
+ . 2.3.2. Could take place Tues 6th Nov, in parallel with Hackathon

 . 2.3.3. Trainers would not be developers (GW, Unilever bioinf team could do this)

2.4. Social Events - Several options dependent on numbers attending & weather
-Line 46:
+Line 84:
-.1. Options: Wed 18:00 PM or Thursday 18:00 PM
+.1. Options: Wed 18:00 PM or Thursday 18:00 PM - What do people prefer?
-Line 52:
+Line 90:
-.2. Which lists should we send announcements to?
+.2. Which mailing lists should announcements be sent to?
-Line 54:
+Line 92:
-.3. 1st Announcement (see pre-reading material)
+.3. 1st Announcement (please see pre-reading material)
-Line 60:
+Line 98:
-. __'''Budget Incomings'''__
+. __'''Budget Incomings'''__ attachment:CytoBudget2007.xls
-Line 64:
+Line 102:
-.2. Public Symposium Charges (assume max 400 pax)
+.2. Public Symposium Charges (assume max 400 participants)
-Line 69:
+Line 107:
- . 5.2.4. Allow opportunities for scholarship (to allow people to attend)
+ . 5.2.4. Allow opportunities for scholarship (to allow people to attend)?
-Line 72:
+Line 110:
- . 5.3.1. Sponsorship Requests (pre reading material)

 . 5.3.2. Acknowledging sponsors (based on contribution)
+ . 5.3.1. Sponsorship Requests (please see pre reading material)

 . 5.3.2. Acknowledging sponsors (Order of appearance based on contribution)
-Line 79:
+Line 117:
-.5. Other people / organisations / Universities to approach for sponsorship
+.5. Suggestions for other people / organisations / Universities to approach for sponsorship?
-Line 81:
+Line 119:
-. __'''Budget – Outgoings'''__
+. __'''Budget – Outgoings'''__ attachment:CytoBudget2007.xls