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| Planning is a separate wiki page under construction''' CytoRetreat2007Planning ''' | Planning is a separate wiki page:''' CytoRetreat2007Planning ''' |
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| = Discussion points for Cytoscape Board of Directors Teleconference, Wed 30th May 2007 = |
== Program for Cytoretreat organization meeting == === Amsterdam, Tue 31st July - Wed 1st August 2007 === ||||||||<style="text-align: center;">'''Tue 31st July''' || ||'''Time''' ||'''What''' ||'''Where''' ||'''Who''' || ||12:00||Collect Annette||Central Station ||Annette, Piet|| ||13:00||Visit VU ||Subway stop VU-Boelelaan(include maplink) ||Annette|| ||16:00||Visit AMC||Subway stop AMC-Holendrecht ||Annette, Piet|| ||20:00||Take it easy ||Amsterdam ||Annette, Piet|| ||22:00||Collect Guy||Central Station ||Annette, Guy, Piet|| ||22:15||Supper: discuss probable events for social program(Piet: Attach agenda,docs)||Probable Conf.dinner location(Piet: add link) ||Annette, Piet, Guy|| ||24:00||Drinks: discuss probable events for social program||Probable Conf drinks location(Piet: add link) ||Annette, Piet, Guy|| '''____''' ||||||||<style="text-align: center;">'''Wed 1st August''' || ||'''Time''' ||'''What''' ||'''Where''' ||'''Who''' || ||9:00||Leave for AMC||Respective places ||A,P,G|| ||9:15||Visit venue; rooms etc||Subway stop AMC-Holendrecht ||A,P,G|| ||11:00||Discuss program: create todo list: setup demoday(Piet: Attach agenda,docs)||AMC ||A,P,G|| ||13:00||Lunch||Amsterdam center||A,P,G|| ||14:30||Visit probable places to stay; social events locations||Amsterdam center: ||A,P,G|| ||20:00||Dinner||Probable Conf.dinner location ||A,P,G|| ||22:00?||Leave||Central Station||Annette, Guy|| ---- == Discussion points for Cytoscape Board of Directors Teleconference, Wed 30th May 2007 == |
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== Pre-Reading: == Invitation Letters (Template) |
=== Pre-Reading: === . Invitation Letters (Template) . Sponsorship Requests (Template) . 1st Announcement == Agenda Items: == General Planning: CytoRetreat2007Planning |
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Sponsorship Requests (Template) 1st Announcement == Agenda Items: == |
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1.1. URL: [http://www.cytoscape.org/Retreat2007 www.cytoscape.org/retreat2007] 1.2. Test Site: http://humangenetics-amc.nl/test/CytoWebRedux/retreat2007 1.3. Feedback on first impressions: navigation etc |
. 1.1. URL: www.cytoscape.org/Retreat2007 . 1.2. Test Site: http://humangenetics-amc.nl/test/CytoWebRedux/retreat2007 . 1.3. Feedback on first impressions (navigation, design, etc) would be appreciated |
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| 2.1. Overview (see Link Above) | 2.1. Run rogramme overview (please see link above) |
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. 2.2.1. Confirmed Speakers . 2.2.2. Two Remaining Places: Proposed invitees are Andrew Hopkins - Pfizer, Ruedi Aebersold – ETH, Jean-Daniel Fekete |
. 2.2.1. Confirmed Speakers: * Lee * Trey * Benno * Chris * Peter Sorger * Ewan Birney . 2.2.2. Two Remaining Places: Proposed invitees are * Andrew Hopkins - Pfizer * Ruedi Aebersold – ETH * [http://www.lri.fr/~fekete/ Jean-Daniel Fekete] - INRIA France |
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. 2.3.2. Tues 6th Nov, in parallel with Hackathon . 2.3.3. Possibly Wed 7th, part of Demos . 2.3.4. Trainers would not be developers (GW, Unilever bioinf team could do this) 2.4. Social Events - Several options dependent on number attending & weather |
. 2.3.2. Could take place Tues 6th Nov, in parallel with Hackathon . 2.3.3. Trainers would not be developers (GW, Unilever bioinf team could do this) 2.4. Social Events - Several options dependent on numbers attending & weather |
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| 3.1. Options: Wed 18:00 PM or Thursday 18:00 PM | 3.1. Options: Wed 18:00 PM or Thursday 18:00 PM - What do people prefer? |
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| 4.2. Which lists should we send announcements to? | 4.2. Which mailing lists should announcements be sent to? |
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| 4.3. 1st Announcement (see pre-reading material) | 4.3. 1st Announcement (please see pre-reading material) |
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| 5. __'''Budget Incomings'''__ | 5. __'''Budget Incomings'''__ attachment:CytoBudget2007.xls |
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| 5.2. Public Symposium Charges (assume max 400 pax) | 5.2. Public Symposium Charges (assume max 400 participants) |
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| . 5.2.4. Allow opportunities for scholarship (to allow people to attend) | . 5.2.4. Allow opportunities for scholarship (to allow people to attend)? |
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. 5.3.1. Sponsorship Requests (pre reading material) . 5.3.2. Acknowledging sponsors (based on contribution) |
. 5.3.1. Sponsorship Requests (please see pre reading material) . 5.3.2. Acknowledging sponsors (Order of appearance based on contribution) |
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| 5.5. Other people / organisations / Universities to approach for sponsorship | 5.5. Suggestions for other people / organisations / Universities to approach for sponsorship? |
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| 6. __'''Budget – Outgoings'''__ | 6. __'''Budget – Outgoings'''__ attachment:CytoBudget2007.xls |
Cytoscape Retreat 2007
Amsterdam; the Netherlands - November 6th - 9th, 2007
This set of pages will from now on serve as the central site for the organization of the retreat. During the retreat this will also serve as starting point for notes, planning etc. The actual announcement site (now under construction) will come directly under the Cytoscape site; much like the tutorial pages are organized.
The budget is stored as an excel sheet: attachment:CytoBudget2007.xls
A preliminary compilation of potential maillists to send announcements to is stored as an excel sheet: attachment:Potential_Maillists.xls
Planning is a separate wiki page: CytoRetreat2007Planning
Program for Cytoretreat organization meeting
Amsterdam, Tue 31st July - Wed 1st August 2007
Tue 31st July |
|||
Time |
What |
Where |
Who |
12:00 |
Collect Annette |
Central Station |
Annette, Piet |
13:00 |
Visit VU |
Subway stop VU-Boelelaan(include maplink) |
Annette |
16:00 |
Visit AMC |
Subway stop AMC-Holendrecht |
Annette, Piet |
20:00 |
Take it easy |
Amsterdam |
Annette, Piet |
22:00 |
Collect Guy |
Central Station |
Annette, Guy, Piet |
22:15 |
Supper: discuss probable events for social program(Piet: Attach agenda,docs) |
Probable Conf.dinner location(Piet: add link) |
Annette, Piet, Guy |
24:00 |
Drinks: discuss probable events for social program |
Probable Conf drinks location(Piet: add link) |
Annette, Piet, Guy |
Wed 1st August |
|||
Time |
What |
Where |
Who |
9:00 |
Leave for AMC |
Respective places |
A,P,G |
9:15 |
Visit venue; rooms etc |
Subway stop AMC-Holendrecht |
A,P,G |
11:00 |
Discuss program: create todo list: setup demoday(Piet: Attach agenda,docs) |
AMC |
A,P,G |
13:00 |
Lunch |
Amsterdam center |
A,P,G |
14:30 |
Visit probable places to stay; social events locations |
Amsterdam center: |
A,P,G |
20:00 |
Dinner |
Probable Conf.dinner location |
A,P,G |
22:00? |
Leave |
Central Station |
Annette, Guy |
Discussion points for Cytoscape Board of Directors Teleconference, Wed 30th May 2007
Pre-Reading:
- Invitation Letters (Template)
- Sponsorship Requests (Template)
- 1st Announcement
Agenda Items:
General Planning: CytoRetreat2007Planning
1. Web Site (Intention is to include this in all announcements)
- 1.1. URL: www.cytoscape.org/Retreat2007
1.2. Test Site: http://humangenetics-amc.nl/test/CytoWebRedux/retreat2007
- 1.3. Feedback on first impressions (navigation, design, etc) would be appreciated
2. Retreat Programme - http://humangenetics-amc.nl/test/CytoWebRedux/retreat2007/programme.php
2.1. Run rogramme overview (please see link above)
2.2. Public Symposium
- 2.2.1. Confirmed Speakers:
- Lee
- Trey
- Benno
- Chris
- Peter Sorger
- Ewan Birney
- 2.2.2. Two Remaining Places: Proposed invitees are
- Andrew Hopkins - Pfizer
- Ruedi Aebersold – ETH
[http://www.lri.fr/~fekete/ Jean-Daniel Fekete] - INRIA France
2.3. Cytoscape Training Day
- 2.3.1. Demand from users voiced in discussion forums
- 2.3.2. Could take place Tues 6th Nov, in parallel with Hackathon
- 2.3.3. Trainers would not be developers (GW, Unilever bioinf team could do this)
2.4. Social Events - Several options dependent on numbers attending & weather
3. Board & SAB Meeting
3.1. Options: Wed 18:00 PM or Thursday 18:00 PM - What do people prefer?
4. Announcements
4.1. Will be made after web-site is stable
4.2. Which mailing lists should announcements be sent to?
4.3. 1st Announcement (please see pre-reading material)
4.4. Subsequent Announcements:
- 4.4.1. 2nd announcement for Registration opening (beginning July)
- 4.4.2. 3rd announcement after summer holidays (end of August)
5. Budget Incomings attachment:CytoBudget2007.xls
5.1. Cytoscape consortium contribution
5.2. Public Symposium Charges (assume max 400 participants)
- 5.2.1. Should we charge fees for Public Symposium?
- 5.2.2. Academic / Non profit (50 euro)
- 5.2.3. Commercial, non sponsors (125 euro)
- 5.2.4. Allow opportunities for scholarship (to allow people to attend)?
5.3. Sponsorship from Industry & Grant Bodies
- 5.3.1. Sponsorship Requests (please see pre reading material)
- 5.3.2. Acknowledging sponsors (Order of appearance based on contribution)
- 5.3.3. Sponsorship so far (NBIC, Agilent, Unilever)
5.4. Accounting
- 5.4.1. Which a/c to use (NL, US)?
5.4.2. Invoicing & Receipts
5.5. Suggestions for other people / organisations / Universities to approach for sponsorship?
6. Budget – Outgoings attachment:CytoBudget2007.xls
6.1. Spreadsheet
6.2. Assumptions underlying budget
- 6.2.1. $10k from Cytoscape budget
- 6.2.2. 2 pax per institute
- 6.2.3. Economy flights
- 6.2.4. Funded developers share twin rooms
6.3. Who and what are we paying for?
- 6.3.1. Speakers (flights, accommodation)
- 6.3.2. Developers (flights, accommodation)