Diff for "CytoRetreat2007Planning"

Differences between revisions 30 and 42 (spanning 12 versions)

Scenario

See for passed milestones below: #Passed Milestones

Docs

Sponsor checklist: attachment:Potential_Sponsors.xls
Registration form: attachment:RegistrationCommentsForm.doc
SpeakerPack: attachment:SpeakerPack.doc
Testsite: http://www.humangenetics-amc.nl/test/CytoWebRedux/retreat2007/index.php

Milestone 3: Third announcement; program complete

Date: September 12 - 2007

Issues to complete
Issue	Who	Check
Resumes on speakers for site/announcement pdf	Guy
Add to site: things todo links; amsterdam pass; restaurant suggestions	Piet
Add 'nice'/cheap hotel links	Monique/Piet	In progress
Include link to retreat site on other sites (suggestions Gary, University Hospitals)
Titles/Abstracts from speakers	Guy
Approach plugin developers for presentation (#Probable Plugin Demos)	Piet
Provide posters / arrange announcement on CompLife2007	Piet
Reserve for conference dinner	Monique	In progress
Reserve for boat-trip (and catering)	Monique	In progress
Find gifts for speakers developers (Mug, shirt, jenever, )	Piet/Monique	In progress
Find abstract/paper document case for attendees	Piet/Monique
Ask someone for opening congress; Louise Gunnink; president AMC?	Piet/Rogier
Arrange welcome in Amsterdam City Hall	Piet	In progress; mail m.denhartog[at]atcb.nl
Create presskit on retreat	Annette
Include link to newssites: Bioinform/Genomeweb (depends on presskit)	Annette
Brighten site with images (http://www.amsterdamimage.com/main.php)\|\|Piet
Spread posters over local institutes in Amsterdam	Piet
Arrange wireless facilities; wireless available in students hall ; hackaton rooms most likely by cable-router; awaiting mail of Marian Smeulers	Piet	In progress
Check wireless in congress hall (phone Ad: 8158805)	Piet	In progress
Setup draft version of dev-retreat days programme; ask feedback of Mike/Trey	Piet
Decide upon facilities for the demo/training session programme
Send invoice to NBIC	Piet
Send additional sponsor letters to dutch organizations	Piet

Milestone 4: Last announcement

Date: September 26 - 2007

Issues to complete
Issue	Who	Check
Create speaker pack: attachment:SpeakerPack.doc	Guy
Arrange guest-maps from Amsterdam	Piet
Arrange lunches for dev-team	Piet
Reserve lunch for board	Piet
Arrange someone to take care of technicalities during retreat	Piet
Arrange someone in charge of emergencies
Arrange someone to collect speakers from airport(?)
Check congress rooms / facilities	Piet
Get reprints of Nature protocols paper (to hand out in Attendee package)	Annette(?)
Order gifts for speakers developers	Piet
Order abstract/paper document case for attendees	Piet
Approach journalists of science pages of dutch newspapers	Piet

Milestone 5: One month to D-day

Date: October 5 - 2007

Issues to complete
Issue	Who	Check
Assemble a programme/abstract book(?); include plan AMC
Check demo presenters about their presentation	Guy
Check plugin presenters about their presentation	Piet

Milestone 6: Closing registration announcement

Date: October 15 - 2007

Issues to complete
Issue	Who	Check
Inform the AMC congress organization / catering about estimated attendance

Milestone 7: Arrival organization

Date: November 3 - 2007

Issues to complete
Issue	Who	Check
Arrange welcoming notes in hotels (at least for speakers); include programme, maps, transport tickets
Copy program, abstract book (?)
Arrange direction signs

Milestone 8:Start retreat

Date: November 5 - 2007

Issues to complete
Issue	Who	Check
Print scenario for organization (incl phone-nrs etc)
Flowers in congress room

====Probable Plugin Demos====

Matthias Reimann
Cabin
Agilent (Literature search)
Hyperedge (Michael Creech?)
Gaggle (Sarah Killcoyne)
Golorize (Tero)
Pesca
Pathblast (Trey)

====Passed Milestones====

Finished issues per May 30 2007:

Organization team (todo make link to page)
Set dates
Arranged congress-rooms
Confirmed speakers (6 out of 8)
First draft of retreat site (http://www.humangenetics-amc.nl/test/CytoWebRedux/retreat2007/index.php)
Budget
Draft announcements, posters, sponsor request letters (todo attach docs)
First sponsors (for sponsor checklist see: attachment:Potential_Sponsors.xls)

Milestone 1: First announcement-> FINISHED

Date: July 2 - 2007 (postponed from June 11 - 2007)

Issues to complete
Issue	Who	Check
Set up account	Annette,Guy (Louis)	Done
Send invoice to Janette Jones (Unilever HPC)	Piet	Louis is sending
Send invoice to Unilever SEAC	Guy/Piet	Louis is sending
Send invoice to Agilent	Annette/Piet	Louis is sending
Finish website	Piet	Done
Compile mail-lists	Piet/Annette/Guy	Done
Mail Benno and Andreas Beyer for mail-lists	Piet	Done
Prepare internal announcement AMC (yellow pages)	Piet	Done

Milestone 2: Second announcement; opening registration -> FINISHED

Date: August 13 - 2007 (postponed from July 9/26 - 2007)

Issues to complete
Issue	Who	Check
Decide on congress fee -> return order to Gijs van den Broek	Piet/Guy	Done; have Rogier sign
Fill out form for registration site (send back to Vanessa de Groot) attachment:RegistrationCommentsForm.doc	Piet	Done
Registration site complete (note: special diets(?))	Piet/Gijs	Done
Create/send opening registration pdf	Piet	Done
Ask Trey as Master of Ceremony	Guy	Done
Include Google maps to site	Piet	Done
Check invoices sent to Unilever/Agilent	Annette	Done
Pre-reserve hotel rooms at the Doelen	Piet	Done
Pre-reserve hotel rooms(Rai Reservation Hotel link) for last-minute deciders	Monique	Done
Arrange announcement posters for ISMB Vienna (Note: before July 20th)	Piet	Done
Finalize social program	All	Done
Get speakers for demo/training session programme	Guy	Done: Guy, Andrew, Yvette(?)

-  ← Revision 30 as of 2007-08-02 09:45:08 →
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+  ← Revision 42 as of 2007-09-12 14:19:05 →
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-Deletions are marked like this.
+Additions are marked like this.
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-See for passed milestones below: Passed Milestones
+See for passed milestones below: [[#Passed Milestones]]
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+ *Registration form: attachment:RegistrationCommentsForm.doc

 *SpeakerPack: attachment:SpeakerPack.doc
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-'''''Milestone 2'': ''''' Second announcement; opening registration ''



''Date'': __August 13 - 2007__ (postponed from July 9/26 - 2007)

||||||<style="text-align: center;">'''Issues to complete''' ||

||'''Issue''' ||'''Who''' ||'''Check''' ||

||Decide on congress fee -> return order to Gijs van den Broek ||Piet/Guy ||Done; have Rogier sign ||

||Fill out form for registration site (send back to Vanessa de Groot) attachment:RegistrationCommentsForm.doc||Piet ||Done ||

||Registration site complete (note: special diets(?)) ||Piet/Gijs ||In progress ||

||Ask someone for opening congress; Louise Gunnink; president AMC?||Piet/Rogier || ||

||Ask Trey as Master of Ceremony||Guy || ||

||Arrange welcome in Amsterdam City Hall ||Piet ||In progress; mail m.denhartog[at]atcb.nl ||

||Include link to retreat site on other sites (suggestions Gary)|| || ||

||Brighten site with images (http://www.amsterdamimage.com/main.php)||Piet || ||

||Include Google maps to site ||Piet || ||

||Send invoice to NBIC ||Piet || ||

||Resumes on speakers for site/announcement pdf||Guy || ||

||Check invoices sent to Unilever/Agilent ||Annette || ||

||Send all sponsor letters ||Piet || ||

||Pre-reserve hotel rooms at the Doelen ||Piet || ||

||Pre-reserve hotel rooms(Rai Reservation Hotel link) for last-minute deciders ||Monique ||In progress ||

||Add 'nice'/cheap hotel links ||Monique/Piet || ||

||Arrange announcement posters for ISMB Vienna (Note: before July 20th)||Piet ||Done ||

||Finalize social program||All ||Done ||

||Spread posters over local institutes in Amsterdam ||Piet || ||

||Arrange wireless facilities; wireless available in congress hall; hackaton rooms most likely by cable-router; awaiting mail of Marian Smeulers ||Piet ||In progress ||

||Check wireless in ||Piet ||In progress ||

||Setup draft version of dev-retreat days programme; ask feedback of Mike/Trey ||Piet || ||

||Decide upon facilities for the demo/training session programme || || ||

||Get speakers for demo/training session programme ||Guy ||Done ||
-Line 43:
+Line 14:
+||Resumes on speakers for site/announcement pdf||Guy || ||

||Add to site: things todo links; amsterdam pass; restaurant suggestions ||Piet || ||

||Add 'nice'/cheap hotel links ||Monique/Piet ||In progress ||

||Include link to retreat site on other sites (suggestions Gary, University Hospitals)|| || ||
-Line 44:
+Line 19:
-||Check demo presenters about their presentation || || ||
+||Approach plugin developers for presentation ([[#Probable Plugin Demos]]) ||Piet || ||
-Line 46:
+Line 21:
-||Reserve for conference dinner || || ||

||Reserve for boat-trip (and catering) || || ||
+||Reserve for conference dinner ||Monique ||In progress ||

||Reserve for boat-trip (and catering) ||Monique ||In progress ||

||Find gifts for speakers developers (Mug, shirt, jenever, )||Piet/Monique ||In progress ||

||Find abstract/paper document case for attendees ||Piet/Monique || ||

||Ask someone for opening congress; Louise Gunnink; president AMC?||Piet/Rogier || ||

||Arrange welcome in Amsterdam City Hall ||Piet ||In progress; mail m.denhartog[at]atcb.nl ||

||Create presskit on retreat||Annette || ||

||Include link to newssites: Bioinform/Genomeweb (depends on presskit)||Annette || ||

||Brighten site with images (http://www.amsterdamimage.com/main.php)||Piet || ||

||Spread posters over local institutes in Amsterdam ||Piet || ||

||Arrange wireless facilities; wireless available in students hall ; hackaton rooms most likely by cable-router; awaiting mail of Marian Smeulers ||Piet ||In progress ||

||Check wireless in congress hall (phone Ad: 8158805)||Piet ||In progress ||

||Setup draft version of dev-retreat days programme; ask feedback of Mike/Trey ||Piet || ||

||Decide upon facilities for the demo/training session programme || || ||

||Send invoice to NBIC ||Piet || ||

||Send additional sponsor letters to dutch organizations||Piet || ||
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+Line 43:
-||Create speaker pack||Guy|| ||
+||Create speaker pack: attachment:SpeakerPack.doc||Guy|| ||
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+Line 46:
+||Reserve lunch for board  ||Piet || ||
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+Line 52:
+||Order gifts for speakers developers ||Piet || ||

||Order abstract/paper document case for attendees ||Piet || ||

||Approach journalists of science pages of dutch newspapers||Piet || ||
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+Line 57:
-'''''Milestone 4'': '''''Closing registration announcement''
+'''''Milestone 5'': '''''One month to D-day''



''Date'': __October 5 - 2007__

||||||<style="text-align: center;">'''Issues to complete''' ||

||'''Issue''' ||'''Who''' ||'''Check''' ||

||Assemble a programme/abstract book(?); include plan AMC || || ||

||Check demo presenters about their presentation ||Guy || ||

||Check plugin presenters about their presentation ||Piet || ||

|| || || ||





'''''Milestone 6'': '''''Closing registration announcement''
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-||Assemble a programme/abstract book(?); include plan AMC || || ||

||Arrange chair etc || || ||
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-'''''Milestone 5'': '''''Arrival organization''
+'''''Milestone 7'': '''''Arrival organization''
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+Line 87:
-'''''Milestone 6'':'''''Start retreat''
+'''''Milestone 8'':'''''Start retreat''
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+Line 95:
+----

====Probable Plugin Demos==== 



 * Matthias Reimann

 * Cabin

 * Agilent (Literature search)

 * Hyperedge (Michael Creech?)

 * Gaggle (Sarah Killcoyne)

 * Golorize (Tero)

 * Pesca

 * Pathblast (Trey)
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+Line 108:
-Passed Milestones
+====Passed Milestones====
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+Line 133:
+'''''Milestone 2'': ''''' Second announcement; opening registration ''-> FINISHED



''Date'': __August 13 - 2007__ (postponed from July 9/26 - 2007)

||||||<style="text-align: center;">'''Issues to complete''' ||

||'''Issue''' ||'''Who''' ||'''Check''' ||

||Decide on congress fee -> return order to Gijs van den Broek ||Piet/Guy ||Done; have Rogier sign ||

||Fill out form for registration site (send back to Vanessa de Groot) attachment:RegistrationCommentsForm.doc||Piet ||Done ||

||Registration site complete (note: special diets(?)) ||Piet/Gijs ||Done ||

||Create/send opening registration pdf ||Piet ||Done ||

||Ask Trey as Master of Ceremony||Guy ||Done ||

||Include Google maps to site ||Piet ||Done ||

||Check invoices sent to Unilever/Agilent ||Annette ||Done ||

||Pre-reserve hotel rooms at the Doelen ||Piet ||Done ||

||Pre-reserve hotel rooms(Rai Reservation Hotel link) for last-minute deciders ||Monique ||Done ||

||Arrange announcement posters for ISMB Vienna (Note: before July 20th)||Piet ||Done ||

||Finalize social program||All ||Done ||

||Get speakers for demo/training session programme ||Guy ||Done: Guy, Andrew, Yvette(?) ||