Cytoscape Retreat 2007

Amsterdam; the Netherlands - November 6th - 9th, 2007

This set of pages will from now on serve as the central site for the organization of the retreat. During the retreat this will also serve as starting point for notes, planning etc. The actual announcement site (now under construction) will come directly under the Cytoscape site; much like the tutorial pages are organized.

The budget is stored as an excel sheet: attachment:CytoBudget2007.xls

A preliminary compilation of potential maillists to send announcements to is stored as an excel sheet: attachment:Potential_Maillists.xls

Planning is a separate wiki page: CytoRetreat2007Planning

Discussion points for Cytoscape Board of Directors Teleconference, Wed 30th May 2007

Pre-Reading:

• Invitation Letters (Template)
• Sponsorship Requests (Template)
• 1st Announcement

Agenda Items:

General Planning: CytoRetreat2007Planning

1. Web Site (Intention is to include this in all announcements)

• 1.1. URL: [http://www.cytoscape.org/Retreat2007 www.cytoscape.org/retreat2007]

• 1.2. Test Site: http://humangenetics-amc.nl/test/CytoWebRedux/retreat2007

• 1.3. Feedback on first impressions: navigation etc

2. Retreat Programme - http://humangenetics-amc.nl/test/CytoWebRedux/retreat2007/programme.php

2.1. Overview (see Link Above)

2.2. Public Symposium

• 2.2.1. Confirmed Speakers
• 2.2.2. Two Remaining Places: Proposed invitees are Andrew Hopkins - Pfizer, Ruedi Aebersold – ETH, Jean-Daniel Fekete

2.3. Cytoscape Training Day

• 2.3.1. Demand from users voiced in discussion forums
• 2.3.2. Tues 6th Nov, in parallel with Hackathon
• 2.3.3. Possibly Wed 7th, part of Demos
• 2.3.4. Trainers would not be developers (GW, Unilever bioinf team could do this)

2.4. Social Events - Several options dependent on number attending & weather

3. Board & SAB Meeting

3.1. Options: Wed 18:00 PM or Thursday 18:00 PM

4. Announcements

4.1. Will be made after web-site is stable

4.2. Which lists should we send announcements to?

4.3. 1st Announcement (see pre-reading material)

4.4. Subsequent Announcements:

• 4.4.1. 2nd announcement for Registration opening (beginning July)
• 4.4.2. 3rd announcement after summer holidays (end of August)

5. Budget Incomings

5.1. Cytoscape consortium contribution

5.2. Public Symposium Charges (assume max 400 pax)

• 5.2.1. Should we charge fees for Public Symposium?
• 5.2.2. Academic / Non profit (50 euro)
• 5.2.3. Commercial, non sponsors (125 euro)
• 5.2.4. Allow opportunities for scholarship (to allow people to attend)

5.3. Sponsorship from Industry & Grant Bodies

• 5.3.1. Sponsorship Requests (pre reading material)
• 5.3.2. Acknowledging sponsors (based on contribution)
• 5.3.3. Sponsorship so far (NBIC, Agilent, Unilever)

5.4. Accounting

• 5.4.1. Which a/c to use (NL, US)?

• 5.4.2. Invoicing & Receipts

5.5. Other people / organisations / Universities to approach for sponsorship

6. Budget – Outgoings

6.1. Spreadsheet

6.2. Assumptions underlying budget

• 6.2.1. $10k from Cytoscape budget
• 6.2.2. 2 pax per institute
• 6.2.3. Economy flights
• 6.2.4. Funded developers share twin rooms

6.3. Who and what are we paying for?

• 6.3.1. Speakers (flights, accommodation)
• 6.3.2. Developers (flights, accommodation)