Cytoscape Wiki
Scenario
Finished issues per May 30 2007:
- Organization team (todo make link to page)
- Set dates
- Arranged congress-rooms
- Confirmed speakers (6 out of 8)
First draft of retreat site (http://www.humangenetics-amc.nl/test/CytoWebRedux/retreat2007/index.php)
- Budget
- Draft announcements, posters, sponsor request letters (todo attach docs)
- First sponsors (for sponsor checklist see: attachment:Potential_Sponsors.xls)
Milestone 1: First announcement-> FINISHED
Date: July 2 - 2007 (postponed from June 11 - 2007)
Issues to complete |
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Issue |
Who |
Check |
Set up account |
Annette,Guy (Louis) |
Done |
Send invoice to Janette Jones (Unilever HPC) |
Piet |
Louis is sending |
Send invoice to Unilever SEAC |
Guy/Piet |
Louis is sending |
Send invoice to Agilent |
Annette/Piet |
Louis is sending |
Finish website |
Piet |
Done |
Compile mail-lists |
Piet/Annette/Guy |
Done |
Mail Benno and Andreas Beyer for mail-lists |
Piet |
Done |
Prepare internal announcement AMC (yellow pages) |
Piet |
Done |
Milestone 2: Second announcement; opening registration
Date: August 6 - 2007 (postponed from July 9/26 - 2007)
Issues to complete |
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Issue |
Who |
Check |
Decide on congress fee -> return order to Gijs van den Broek |
Piet/Guy |
In progress; depends on ok board |
Fill out form for registration site (send back to Vanessa de Groot) |
Piet |
Done |
Ask someone for opening congress; Louise Gunnink; president AMC? |
Piet/Rogier |
|
Registration site complete (note: special diets, scholarship(?)) |
Piet/Gijs |
In progress |
Arrange welcome in Amsterdam City Hall |
Piet |
In progress; mail m.denhartog[at]atcb.nl |
Include link to retreat site on other sites (suggestions Gary) |
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Brighten site with images (http://www.amsterdamimage.com/main.php)||Piet |
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Include Google maps to site |
Piet |
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Send invoice to NBIC |
Piet |
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Send all sponsor letters |
Piet |
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Pre-reserve hotel rooms(Rai Reservation Hotel link) |
Monique |
In progress |
Add 'nice' hotel links |
Monique/Piet |
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(Cancellation-)Insurances (?) |
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Arrange announcement posters for ISMB Vienna (Note: before July 20th) |
Piet |
Done |
Finalize social program, make reservations |
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Reserve for conference dinner |
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Reserve for conference get-together |
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Spread posters over local institutes in Amsterdam |
Piet |
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Arrange wireless facilities; wireless available in congress hall; hackaton rooms most likely by cable-router; awaiting mail of Marian Smeulers |
Piet |
In progress |
Setup the demo/training session programme |
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Decide upon facilities for the demo/training session programme |
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Get speakers for demo/training session programme |
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Make appointments with all speakers, reserve flights, hotels (Todo: make checklist xls) |
Piet; is this necessary? |
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Milestone 3: Last announcement
Date: September 24 - 2007
Issues to complete |
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Issue |
Who |
Check |
Abstracts from speakers(?) |
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Mail check demo presenters about their presentation |
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Arrange guest-maps from Amsterdam |
Piet |
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Arrange lunches for dev-team |
Piet |
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Arrange someone to take care of technicalities during retreat |
Piet |
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Arrange someone in charge of emergencies |
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Arrange someone to collect speakers from airport(?) |
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Check congress rooms / facilities |
Piet |
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Provide posters / arrange announcement on CompLife2007 |
Piet |
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Milestone 4: Closing registration announcement
Date: October 15 - 2007
Issues to complete |
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Issue |
Who |
Check |
Inform the AMC congress organization / catering about estimated attendance |
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Assemble a programme/abstract book(?); include plan AMC |
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Arrange chair etc |
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Milestone 5: Arrival organization
Date: November 3 - 2007
Issues to complete |
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Issue |
Who |
Check |
Arrange welcoming notes in hotels (at least for speakers); include programme, maps, transport tickets |
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Copy program, abstract book (?) |
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Arrange direction signs |
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Milestone 6:Start retreat
Date: November 5 - 2007
Issues to complete |
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Issue |
Who |
Check |
Print scenario for organization (incl phone-nrs etc) |
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Flowers in congress room |
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