Cytoscape Wiki
Scenario
See for passed milestones below: #Passed Milestones
Docs
- Sponsor checklist: attachment:Potential_Sponsors.xls
Registration form: attachment:RegistrationCommentsForm.doc
SpeakerPack: attachment:SpeakerPack.doc
Testsite: http://www.humangenetics-amc.nl/test/CytoWebRedux/retreat2007/index.php
Milestone 3: Third announcement; program complete
Date: September 12 - 2007
Issues to complete |
||
Issue |
Who |
Check |
Resumes on speakers for site/announcement pdf |
Guy |
|
Add to site: things todo links; amsterdam pass; restaurant suggestions |
Piet |
|
Add 'nice'/cheap hotel links |
Monique/Piet |
In progress |
Include link to retreat site on other sites (suggestions Gary, University Hospitals) |
|
|
Titles/Abstracts from speakers |
Guy |
|
Approach plugin developers for presentation (#Probable Plugin Demos) |
Piet |
|
Provide posters / arrange announcement on CompLife2007 |
Piet |
|
Reserve for conference dinner |
Monique |
In progress |
Reserve for boat-trip (and catering) |
Monique |
In progress |
Find gifts for speakers developers (Mug, shirt, jenever, ) |
Piet/Monique |
In progress |
Find abstract/paper document case for attendees |
Piet/Monique |
|
Ask someone for opening congress; Louise Gunnink; president AMC? |
Piet/Rogier |
|
Arrange welcome in Amsterdam City Hall |
Piet |
In progress; mail m.denhartog[at]atcb.nl |
Create presskit on retreat |
Annette |
|
Include link to newssites: Bioinform/Genomeweb (depends on presskit) |
Annette |
|
Brighten site with images (http://www.amsterdamimage.com/main.php)||Piet |
|
|
Spread posters over local institutes in Amsterdam |
Piet |
|
Arrange wireless facilities; wireless available in students hall ; hackaton rooms most likely by cable-router; awaiting mail of Marian Smeulers |
Piet |
In progress |
Check wireless in congress hall (phone Ad: 8158805) |
Piet |
In progress |
Setup draft version of dev-retreat days programme; ask feedback of Mike/Trey |
Piet |
|
Decide upon facilities for the demo/training session programme |
|
|
Send invoice to NBIC |
Piet |
|
Send additional sponsor letters to dutch organizations |
Piet |
|
Milestone 4: Last announcement
Date: September 26 - 2007
Issues to complete |
||
Issue |
Who |
Check |
Create speaker pack: attachment:SpeakerPack.doc |
Guy |
|
Arrange guest-maps from Amsterdam |
Piet |
|
Arrange lunches for dev-team |
Piet |
|
Reserve lunch for board |
Piet |
|
Arrange someone to take care of technicalities during retreat |
Piet |
|
Arrange someone in charge of emergencies |
|
|
Arrange someone to collect speakers from airport(?) |
|
|
Check congress rooms / facilities |
Piet |
|
Get reprints of Nature protocols paper (to hand out in Attendee package) |
Annette(?) |
|
Order gifts for speakers developers |
Piet |
|
Order abstract/paper document case for attendees |
Piet |
|
Approach journalists of science pages of dutch newspapers |
Piet |
|
Milestone 5: One month to D-day
Date: October 5 - 2007
Issues to complete |
||
Issue |
Who |
Check |
Assemble a programme/abstract book(?); include plan AMC |
|
|
Check demo presenters about their presentation |
Guy |
|
Check plugin presenters about their presentation |
Piet |
|
|
|
|
Milestone 6: Closing registration announcement
Date: October 15 - 2007
Issues to complete |
||
Issue |
Who |
Check |
Inform the AMC congress organization / catering about estimated attendance |
|
|
|
|
|
Milestone 7: Arrival organization
Date: November 3 - 2007
Issues to complete |
||
Issue |
Who |
Check |
Arrange welcoming notes in hotels (at least for speakers); include programme, maps, transport tickets |
|
|
Copy program, abstract book (?) |
|
|
Arrange direction signs |
|
|
Milestone 8:Start retreat
Date: November 5 - 2007
Issues to complete |
||
Issue |
Who |
Check |
Print scenario for organization (incl phone-nrs etc) |
|
|
Flowers in congress room |
|
|
====Probable Plugin Demos====
- Matthias Reimann
- Cabin
- Agilent (Literature search)
- Hyperedge (Michael Creech?)
- Gaggle (Sarah Killcoyne)
- Golorize (Tero)
- Pesca
- Pathblast (Trey)
====Passed Milestones====
Finished issues per May 30 2007:
- Organization team (todo make link to page)
- Set dates
- Arranged congress-rooms
- Confirmed speakers (6 out of 8)
First draft of retreat site (http://www.humangenetics-amc.nl/test/CytoWebRedux/retreat2007/index.php)
- Budget
- Draft announcements, posters, sponsor request letters (todo attach docs)
- First sponsors (for sponsor checklist see: attachment:Potential_Sponsors.xls)
Milestone 1: First announcement-> FINISHED
Date: July 2 - 2007 (postponed from June 11 - 2007)
Issues to complete |
||
Issue |
Who |
Check |
Set up account |
Annette,Guy (Louis) |
Done |
Send invoice to Janette Jones (Unilever HPC) |
Piet |
Louis is sending |
Send invoice to Unilever SEAC |
Guy/Piet |
Louis is sending |
Send invoice to Agilent |
Annette/Piet |
Louis is sending |
Finish website |
Piet |
Done |
Compile mail-lists |
Piet/Annette/Guy |
Done |
Mail Benno and Andreas Beyer for mail-lists |
Piet |
Done |
Prepare internal announcement AMC (yellow pages) |
Piet |
Done |
Milestone 2: Second announcement; opening registration -> FINISHED
Date: August 13 - 2007 (postponed from July 9/26 - 2007)
Issues to complete |
||
Issue |
Who |
Check |
Decide on congress fee -> return order to Gijs van den Broek |
Piet/Guy |
Done; have Rogier sign |
Fill out form for registration site (send back to Vanessa de Groot) attachment:RegistrationCommentsForm.doc |
Piet |
Done |
Registration site complete (note: special diets(?)) |
Piet/Gijs |
Done |
Create/send opening registration pdf |
Piet |
Done |
Ask Trey as Master of Ceremony |
Guy |
Done |
Include Google maps to site |
Piet |
Done |
Check invoices sent to Unilever/Agilent |
Annette |
Done |
Pre-reserve hotel rooms at the Doelen |
Piet |
Done |
Pre-reserve hotel rooms(Rai Reservation Hotel link) for last-minute deciders |
Monique |
Done |
Arrange announcement posters for ISMB Vienna (Note: before July 20th) |
Piet |
Done |
Finalize social program |
All |
Done |
Get speakers for demo/training session programme |
Guy |
Done: Guy, Andrew, Yvette(?) |