Diff for "CytoRetreat2007Planning"

Differences between revisions 9 and 15 (spanning 6 versions)

Scenario

Finished issues per May 30 2007:

Organization team (todo make link to page)
Set dates
Arranged congress-rooms
Confirmed speakers (6 out of 8)
First draft of retreat site (http://www.humangenetics-amc.nl/test/CytoWebRedux/retreat2007/index.php)
Budget
Draft announcements, posters, sponsor request letters (todo attach docs)
First sponsors (for sponsor checklist see: attachment:Potential_Sponsors.xls)

Milestone 1: First announcement

Date: June 11 - 2007

Issues to complete
Issue	Who	Check
Set up account	Annette,Guy (Louis)
Send invoice to Jannette Jones (Unilever)	Piet
Send invoice to Unilever SEAC	Guy/Piet
Send invoice to Agilent	Annette/Piet
Send invoice to NBIC	Piet
Finish website	Piet
Finish website	Piet
Compile mail-lists
Spread posters over local institutes in Amsterdam	Piet

Milestone 2: Second announcement; opening registration

Date: July 9 - 2007

Issues to complete
Issue	Who	Check
Registration site complete (note: special diets, scholarship(?))	Piet
Send all sponsor letters
Pre-reserve hotel rooms
(Cancellation-)Insurances (?)
Arrange announcement posters for ISMB Vienna	Piet
Finalize social program, make reservations
Reserve for conference dinner
Reserve for conference get-together
Arrange wireless facilities	Piet
Setup the demo/training session programme
Get speakers for demo/training session programme
Make appointments with all speakers, reserve flights, hotels (Todo: make checklist xls)

Milestone 3: Last announcement

Date: September 24 - 2007

Issues to complete
Issue	Who	Check
Abstracts from speakers(?)
Arrange welcome in Amsterdam City Hall
Arrange guest-maps from Amsterdam	Piet
Arrange lunches for dev-team	Piet
Check congress rooms / facilities	Piet

Milestone 4: Closing registration announcement

Date: October 15 - 2007

Issues to complete
Issue	Who	Check
Assemble a programme/abstract book(?)
Arrange chair etc

Milestone 5: Arrival organization

Date: November 3 - 2007

Issues to complete
Issue	Who	Check
Arrange welcoming notes in hotels
Copy program, abstract book (?)
Arrange direction signs

Milestone 6:Start retreat

Date: November 5 - 2007

Issues to complete
Issue	Who	Check
Flowers in congress room
Someone in charge of emergencies
Someone to collect speakers from airport(?)

-  ← Revision 9 as of 2007-05-30 12:29:58 →
  Size: 1957
  Editor: PietMolenaar
  Comment:
+  ← Revision 15 as of 2007-05-30 14:31:44 →
  Size: 3301
  Editor: PietMolenaar
  Comment:
-Deletions are marked like this.
+Additions are marked like this.
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-Finished issues:
+Finished issues per May 30 2007:
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- * First sponsors
+ * First sponsors (for sponsor checklist see: attachment:Potential_Sponsors.xls)
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+||Send invoice to Jannette Jones (Unilever) ||Piet || ||

||Send invoice to Unilever SEAC ||Guy/Piet || ||

||Send invoice to Agilent ||Annette/Piet || ||

||Send invoice to NBIC ||Piet || ||
-Line 19:
+Line 23:
-||<style="vertical-align: top;">Spread posters over local institutes in Amsterdam ||<style="vertical-align: top;">Piet ||<style="vertical-align: top;"> ||
+||Finish website ||Piet || ||

||Compile mail-lists || || ||

||Spread posters over local institutes in Amsterdam ||Piet || ||
-Line 28:
+Line 34:
+||Send all sponsor letters || || ||
-Line 29:
+Line 36:
-||<style="vertical-align: top;">Make appointments with speakers, reserve flights, hotels ||<style="vertical-align: top;"> ||<style="vertical-align: top;"> ||

||<style="vertical-align: top;">Arrange announcement posters for ISMB Vienna||<style="vertical-align: top;">Piet||<style="vertical-align: top;"> ||

||<^>Finalize social program, make reservations||<^> ||<^> ||

||<^>Reserve for conference dinner||<^> ||<^> ||

||<^>Reserve for conference get-together||<^> ||<^> ||
+||(Cancellation-)Insurances (?) || || ||

||Arrange announcement posters for ISMB Vienna ||Piet || ||

||Finalize social program, make reservations || || ||

||Reserve for conference dinner || || ||

||Reserve for conference get-together || || ||

||Arrange wireless facilities ||Piet || ||

||Setup the demo/training session programme || || ||

||Get speakers for demo/training session programme || || ||

||Make appointments with all speakers, reserve flights, hotels (Todo: make checklist xls) || || ||
-Line 40:
+Line 51:
+||||||<style="text-align: center;">'''Issues to complete''' ||

||'''Issue''' ||'''Who''' ||'''Check''' ||

||Abstracts from speakers(?) || || ||

||Arrange welcome in Amsterdam City Hall || || ||

||Arrange guest-maps from Amsterdam  ||Piet || ||

||Arrange lunches for dev-team  ||Piet || ||

||Check congress rooms / facilities  ||Piet || ||
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+Line 63:
+||||||<style="text-align: center;">'''Issues to complete''' ||

||'''Issue''' ||'''Who''' ||'''Check''' ||

||Assemble a programme/abstract book(?) || || ||

||Arrange chair etc || || ||

|| || || ||
-Line 48:
+Line 73:
+||||||<style="text-align: center;">'''Issues to complete''' ||

||'''Issue''' ||'''Who''' ||'''Check''' ||

||Arrange welcoming notes in hotels || || ||

||Copy program, abstract book (?) || || ||

||Arrange direction signs || || ||
-Line 52:
+Line 83:
+||||||<style="text-align: center;">'''Issues to complete''' ||

||'''Issue''' ||'''Who''' ||'''Check''' ||

||Flowers in congress room || || ||

||Someone in charge of emergencies || || ||

||Someone to collect speakers from airport(?) || || ||