Diff for "CytoRetreat2007Planning"

Differences between revisions 3 and 11 (spanning 8 versions)

Scenario

Finished issues:

Organization team (todo make link to page)
Set dates
Arranged congress-rooms
Confirmed speakers (6 out of 8)
First draft of retreat site (http://www.humangenetics-amc.nl/test/CytoWebRedux/retreat2007/index.php)
Budget
Draft announcements, posters, sponsor request letters (todo attach docs)
First sponsors

Milestone 1: First announcement

Date: June 11 - 2007

Issues to complete
Issue	Who	Check
Set up account	Annette,Guy (Louis)
Finish website	Piet
Spread posters over local institutes in Amsterdam	Piet

Milestone 2: Second announcement; opening registration

Date: July 9 - 2007

Issues to complete
Issue	Who	Check
Registration site complete (note: special diets, scholarship(?))	Piet
Pre-reserve hotel rooms
(Cancellation-)Insurances (?)
Arrange announcement posters for ISMB Vienna	Piet
Finalize social program, make reservations
Reserve for conference dinner
Reserve for conference get-together
Arrange wireless facilities	Piet
Setup the demo/training session programme
Get speakers for demo/training session programme
Make appointments with all speakers, reserve flights, hotels (Todo: make checklist xls)

Milestone 3: Last announcement

Date: September 24 - 2007

Issues to complete
Issue	Who	Check
Abstracts from speakers(?)
Arrange welcome in Amsterdam City Hall
Arrange guest-maps from Amsterdam	Piet
Arrange lunches for dev-team	Piet
Check congress rooms / facilities	Piet

Milestone 4: Closing registration announcement

Date: October 15 - 2007

Issues to complete
Issue	Who	Check
Assemble a programme/abstract book(?)
Arrange chair etc

Milestone 5: Arrival organization

Date: November 3 - 2007

Issues to complete
Issue	Who	Check
Arrange welcoming notes in hotels

Milestone 6:Start retreat

Date: November 5 - 2007

Issues to complete
Issue	Who	Check
Flowers in congress room
Someone in charge of emergencies
Someone to collect speakers from airport(?)

-  ← Revision 3 as of 2007-05-30 11:32:51 →
  Size: 315
  Editor: PietMolenaar
  Comment:
+  ← Revision 11 as of 2007-05-30 12:51:15 →
  Size: 2876
  Editor: PietMolenaar
  Comment:
-Deletions are marked like this.
+Additions are marked like this.
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+ * Set dates
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-'''''__Milestone 1__'': '''''First announcement''
+ * Budget

 * Draft announcements, posters, sponsor request letters (todo attach docs)

 * First sponsors

'''''Milestone 1'': '''''First announcement''



''Date'': __June 11 - 2007__

||||||<style="text-align: center;">'''Issues to complete''' ||

||'''Issue''' ||'''Who''' ||'''Check''' ||

||Set up account ||Annette,Guy (Louis) || ||

||Finish website ||Piet || ||

||Spread posters over local institutes in Amsterdam ||Piet || ||
-Line 10:
+Line 22:
+'''''Milestone 2'': ''''' Second announcement; opening registration ''
-Line 11:
+Line 24:
------
+''Date'': __July 9 - 2007__

||||||<style="text-align: center;">'''Issues to complete''' ||

||'''Issue''' ||'''Who''' ||'''Check''' ||

||Registration site complete (note: special diets, scholarship(?)) ||Piet || ||

||Pre-reserve hotel rooms || || ||

||(Cancellation-)Insurances (?) || || ||

||Arrange announcement posters for ISMB Vienna ||Piet || ||

||Finalize social program, make reservations || || ||

||Reserve for conference dinner || || ||

||Reserve for conference get-together || || ||

||Arrange wireless facilities ||Piet || ||

||Setup the demo/training session programme || || ||

||Get speakers for demo/training session programme || || ||

||Make appointments with all speakers, reserve flights, hotels (Todo: make checklist xls) || || ||





 .

'''''Milestone 3'': '''''Last announcement''



''Date'': __September 24 - 2007__

||||||<style="text-align: center;">'''Issues to complete''' ||

||'''Issue''' ||'''Who''' ||'''Check''' ||

||Abstracts from speakers(?) || || ||

||Arrange welcome in Amsterdam City Hall || || ||

||Arrange guest-maps from Amsterdam  ||Piet || ||

||Arrange lunches for dev-team  ||Piet || ||

||Check congress rooms / facilities  ||Piet || ||





'''''Milestone 4'': '''''Closing registration announcement''



''Date'': __October 15 - 2007__

||||||<style="text-align: center;">'''Issues to complete''' ||

||'''Issue''' ||'''Who''' ||'''Check''' ||

||Assemble a programme/abstract book(?) || || ||

||Arrange chair etc || || ||

|| || || ||





'''''Milestone 5'': '''''Arrival organization''



''Date'': __November 3 - 2007__

||||||<style="text-align: center;">'''Issues to complete''' ||

||'''Issue''' ||'''Who''' ||'''Check''' ||

||Arrange welcoming notes in hotels || || ||

|| || || ||

|| || || ||





'''''Milestone 6'':'''''Start retreat''



''Date'': __November 5 - 2007__

||||||<style="text-align: center;">'''Issues to complete''' ||

||'''Issue''' ||'''Who''' ||'''Check''' ||

||Flowers in congress room || || ||

||Someone in charge of emergencies || || ||

||Someone to collect speakers from airport(?) || || ||