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||Set up account ||Annette,Guy (Louis) || || ||Send invoice to Janette Jones (Unilever HPC) ||Piet || || ||Send invoice to Unilever SEAC ||Guy/Piet || || ||Send invoice to Agilent ||Annette/Piet || || |
||Set up account ||Annette,Guy (Louis) ||Done(all by invoice) || ||Send invoice to Janette Jones (Unilever HPC) ||Piet ||Louis is sending || ||Send invoice to Unilever SEAC ||Guy/Piet ||Louis is sending || ||Send invoice to Agilent ||Annette/Piet ||Louis is sending || |
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| ||Include Google maps to site ||Piet || || | |
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| ||Provide posters / arrange announcement on CompLife2007 ||Piet || || |
Scenario
Finished issues per May 30 2007:
- Organization team (todo make link to page)
- Set dates
- Arranged congress-rooms
- Confirmed speakers (6 out of 8)
First draft of retreat site (http://www.humangenetics-amc.nl/test/CytoWebRedux/retreat2007/index.php)
- Budget
- Draft announcements, posters, sponsor request letters (todo attach docs)
- First sponsors (for sponsor checklist see: attachment:Potential_Sponsors.xls)
Milestone 1: First announcement
Date: June 11 - 2007
Issues to complete |
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Issue |
Who |
Check |
Set up account |
Annette,Guy (Louis) |
Done(all by invoice) |
Send invoice to Janette Jones (Unilever HPC) |
Piet |
Louis is sending |
Send invoice to Unilever SEAC |
Guy/Piet |
Louis is sending |
Send invoice to Agilent |
Annette/Piet |
Louis is sending |
Send invoice to NBIC |
Piet |
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Finish website |
Piet |
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Compile mail-lists |
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Spread posters over local institutes in Amsterdam |
Piet |
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Milestone 2: Second announcement; opening registration
Date: July 9 - 2007
Issues to complete |
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Issue |
Who |
Check |
Registration site complete (note: special diets, scholarship(?)) |
Piet |
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Include Google maps to site |
Piet |
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Send all sponsor letters |
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Pre-reserve hotel rooms |
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(Cancellation-)Insurances (?) |
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Arrange announcement posters for ISMB Vienna |
Piet |
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Finalize social program, make reservations |
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Reserve for conference dinner |
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Reserve for conference get-together |
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Arrange wireless facilities |
Piet |
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Setup the demo/training session programme |
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Get speakers for demo/training session programme |
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Make appointments with all speakers, reserve flights, hotels (Todo: make checklist xls) |
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Milestone 3: Last announcement
Date: September 24 - 2007
Issues to complete |
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Issue |
Who |
Check |
Abstracts from speakers(?) |
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Arrange welcome in Amsterdam City Hall |
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Arrange guest-maps from Amsterdam |
Piet |
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Arrange lunches for dev-team |
Piet |
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Check congress rooms / facilities |
Piet |
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Provide posters / arrange announcement on CompLife2007 |
Piet |
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Milestone 4: Closing registration announcement
Date: October 15 - 2007
Issues to complete |
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Issue |
Who |
Check |
Assemble a programme/abstract book(?) |
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Arrange chair etc |
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Milestone 5: Arrival organization
Date: November 3 - 2007
Issues to complete |
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Issue |
Who |
Check |
Arrange welcoming notes in hotels |
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Copy program, abstract book (?) |
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Arrange direction signs |
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Milestone 6:Start retreat
Date: November 5 - 2007
Issues to complete |
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Issue |
Who |
Check |
Flowers in congress room |
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Someone in charge of emergencies |
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Someone to collect speakers from airport(?) |
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